The process of moving offices is often under estimated. As a result of our experience and customer feedback, we have created this pre-move office checklist to assist you in planning the perfect move of your business.
Appoint an appropriate staff member as your company’s move co-ordinator
Consider your current office equipment and computer situation. What needs to be upgraded or replaced?
List all stationery and company letterhead that will need amendments Consider new building signage List all digital business channels that need to be updated i.e. company website, social media channels and other online directories
Consider the security/access requirements for your new premises
Send a notice to clients/suppliers etc. that your business is relocating, detailing changes such as PO Box or phone numbers and actual physical address
Inform staff of progress and developments throughout the process
Confirm layout of new premises and configuration of communication outlets
Organise for de-commissioning and recommissioning of all computers and associated electronic equipment
Notifications of Change of Business Address
Motor vehicle registration (quote your LTSA number)
Cleaners or gardeners
Suppliers of financial and legal services, i.e. accountants, solicitors, banks, finance houses, printers, brokers, credit card providers
Suppliers of other materials and services, i.e. press, public relations/media, couriers, freight services and travel agents
Just Prior to Your Move
Confirm all final details of the move plan with The Moving Company and confirm value for insurance during transit
Distribute written moving instructions to all staff in conjunction with The Moving Company representative (if appropriate)
Label all effects in accordance with the new floor plan (labels supplied by The Moving Company)
Reserve access areas such as parking meters, entrance way, loading docks, goods lifts, notify landlord in event of multi-tenant building
Confirm delivery of new equipment, furnishings, stationery, etc.
Secure floor plan to each floor in your new premises to assist with correct placement of items and ensure The Moving Company has copies one week prior to move
Finalise arrangements for access, keys and codes for The Moving Company staff
Arrange for staff to visit the new site for pre-move familiarisation purposes
Finalise start time on the day of your move
Confirm items for storage or for distribution to other offices
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