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Office Moving Checklist

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The process of moving offices is often under estimated. As a result of our experience and customer feedback, we have created this pre-move office checklist to assist you in planning the perfect move of your business.

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Early Planning

  • Appoint an appropriate staff member as your company’s move co-ordinator
  • Consider your current office equipment and computer situation. What needs to be upgraded or replaced?
  • List all stationery and company letterhead that will need amendments
    Consider new building signage
    List all digital business channels that need to be updated i.e. company website, social media channels and other online directories
  • Consider the security/access requirements for your new premises
  • Send a notice to clients/suppliers etc. that your business is relocating, detailing changes such as PO Box or phone numbers and actual physical address
  • Inform staff of progress and developments throughout the process
  • Confirm layout of new premises and configuration of communication outlets
  • Confirm date of move with The Moving Company

Arrange Disconnection/Reconnection and Diversion

  • Electricity and/or gas
  • Telephone
  • Fax
  • Mobile phones
  • Pagers
  • Mail services
  • Computer communications (routers/modems, etc.)
  • Change faxes to display new number
  • Organise for de-commissioning and recommissioning of all computers and associated electronic equipment

Notifications of Change of Business Address

  • Companies Office
  • IRD
  • Motor vehicle registration (quote your LTSA number)
  • Local government
  • Insurance company
  • Cleaners or gardeners
  • Suppliers of financial and legal services, i.e. accountants, solicitors, banks, finance houses, printers, brokers, credit card providers
  • Suppliers of other materials and services, i.e. press, public relations/media, couriers, freight services and travel agents

Just Prior to Your Move

  • Confirm all final details of the move plan with The Moving Company and confirm value for insurance during transit
  • Distribute written moving instructions to all staff in conjunction with The Moving Company representative (if appropriate)
  • Label all effects in accordance with the new floor plan (labels supplied by The Moving Company)
  • Reserve access areas such as parking meters, entrance way, loading docks, goods lifts, notify landlord in event of multi-tenant building
  • Confirm delivery of new equipment, furnishings, stationery, etc.
  • Secure floor plan to each floor in your new premises to assist with correct placement of items and ensure The Moving Company has copies one week prior to move
  • Finalise arrangements for access, keys and codes for The Moving Company staff
  • Arrange for staff to visit the new site for pre-move familiarisation purposes
  • Finalise start time on the day of your move
  • Confirm items for storage or for distribution to other offices
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  • Customer Review
"I just wanted to say a huge thank you for the safe delivery of our container in New Zealand. Not one item was damaged, and it was plain-sailing all the way. Take care, and please say a big thank you to everyone who helped pack. They are world class!"
Nichola
Moving to New Zealand
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