Office Moving Checklist

Early Planning

• Appoint an appropriate staff member as your company’s move co-ordinator
• Consider your current office equipment and computer situation. What needs to be upgraded or replaced?
• List all stationery and company letterhead that will need amending, plus new building signage and your website
• Consider the security/access requirements for your new premises
• Send a notice to clients/suppliers etc. that you are relocating, detailing changes such as PO Box or phone numbers and actual address
• Inform staff of progress and developments throughout the process
• Confirm layout of new premises and configuration of communication outlets
• Confirm date of move with The Moving Company

Arrange Disconnection/Reconnection and Diversion

• Electricity and/or gas
• Telephone
• Fax
• Mobile phones
• Pagers
• Mail services
• Computer communications (routers/modems, etc.)
• Change faxes to display new number
• Organise for de-commissioning and recommissioning of all computers and associated electronic equipment

Notifications of Change of Address

• Companies Office
• IRD
• Motor vehicle registration (quote your LTSA number)
• Local government
• Insurance company
• Cleaners or gardeners
• Suppliers of financial and legal services, i.e. accountants, solicitors, banks, finance houses, printers, brokers, credit card providers
• Suppliers of other materials and services, i.e. press, public relations/media, couriers, freight services and travel agents

Just Prior to Your Move

• Confirm all final details of the move plan with The Moving Company and confirm value for insurance during transit
• Distribute written moving instructions to all staff in conjunction with The Moving Company representative (if appropriate)
• Label all effects in accordance with the new floor plan (labels supplied by The Moving Company)
• Reserve access areas such as parking meters, entrance way, loading docks, goods lifts, notify landlord in event of multi-tenant building
• Confirm delivery of new equipment, furnishings, stationery, etc.
• Secure floor plan to each floor in your new premises to assist with correct placement of items and ensure The Moving Company has copies one week prior to move
• Finalise arrangements for access, keys and codes for The Moving Company staff
• Arrange for staff to visit the new site for pre-move familiarisation purposes
• Finalise start time on the day of your move
• Confirm items for storage or for distribution to other offices